( My Productivity System - Planning and Executing

Planning Link Executing Link

Notes

Planning

List of productivity methods used
- Just in time project management
- Start finishing by charlie gilkey
- c-o-d and time sector system
- deep work/time blocking
Principles
- Plan the night before
- No more than 5 projects at once
- Accessible inbox
- Be deliberate about time
- Organized tools
Hierarchies
- Mega-projects
  - 1 week+ projects
  - To keep track of smaller tasks
- Projects
  - 2 day - 1 week projects
  - start, end, goal
  - Help keep thing fast-paced
It’s important to have the necessities only, and optional desires manually inputted for less clutter

Workflow

Inbox note for new tasks
Kanban board for tracking progress of goals
- Project note consists of goals and notes headers Further Reading
https://www.maximecote.me/blog/automatic-vs-deliberate-productivity-what-s-best-for-you/

Quarter Reflection Template

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## Reflection on the past quarter

#### List of habits to work on:
- 

### Reflection
*In another note normally but pasted here for readability*
## Reflection on the past quarter
### Past Quarter

- Best thing this quarter (3-5)
	1. 
	2. 
	3. 
- What I learn (3-5)
	1. 
	2. 
	3. 
- Things to change (3-5)
	1. 
	2. 
	3. 

### Going forward
- What responsibility/projects inspire you from this year you want to tackle this quarter?
	- 
- What responsibilities/projects do you want to keep doing longer?
	- 
- What responsibilities/projects can you let go for now?
	- 

----

## Planning next quarter
### Yearly Goals
- ![](Annual%20Review%202020-2021#Grouping)

### Mega-Projects:
- 

### Coming Months: 
- 

### Planning
- [ ] Next months calendar
- [ ] Update mega-projects 
- [ ] Create the mega-project list
- [ ] Look at the Yearly plan for missing areas
- [ ] Review [0. 📫 Backlog](0.%20%F0%9F%93%AB%20Backlog) for ideas
- [ ] Create the mega-projects
	- [ ] If needed add those to their corresponding months
- [ ] Schedule next quarterly planning

Executing

Projects, tasks, reminders
- Tasks are 15min-1day
- Reminders are <15 minutes
- Distinctions help with time blocking
Just time blocks lmao
Max ideal length for working on something is 90 minutes
- Have breaks if you want to keep working on something
Have a checklist for finding all the tasks you need to do
- I think it’s better to keep them in tq though
- Check school calendar
- Spend some time thinking during the moment
Have a checklist for planning the day
- putting stuff in calendar
- implementing monthly projects
- implementing weekly projects
- plan the structure of the week
When scheduling the day, all the tasks and specifics have been laid out so all you need to do is work on the things and time block
- put small tasks in reminders
- have a preset time distribution?
  - Preset dailies

I spend around 15m planning the next day, one hour on the weekly planning, 1h30 on the monthly planning, two hours on the quarterly planning, and two days on the yearly review.

Weekly Review Template

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## Reflection Section
![](Annual%20Review%202020-2021#Core%20Pillars)

### Moods
*mood query here using dataview* 

### Habits
*habits graphs created using the tracker plugin*

### Mindset
*In another note normally but pasted here for readability*
- Things (3) that went well this week
	1. 
	...
- Things (3) to look forward to 
	1. 
	... 
- Things (2) to watch out for
	1. 
	...

## Planning Section
### Collection:
- [ ] Hey Aside
- [ ] Teams
- [ ] Downloads
- [ ] ClickUp Work
- [ ] Inbox list

### Planning:
- [ ] Calendar (2 back + 2 forward)
- [ ] Month [Monthly projects](Monthly%20projects)
- [ ] Week [Weekly Projects](Weekly%20Projects)
- [ ] Plan week 
	- [Weekview tasks](Weekview%20tasks)

### Next Week Tasks:
- [ ] 

Backlinks

1

list from [( My Productivity System - Planning and Executing]((%20My%20Productivity%20System%20-%20Planning%20and%20Executing)

Created:: 2021-07-15 14:07

John Mavrick's Garden

( My Productivity System - Planning and Executing

Notes

Planning

Workflow

Quarter Reflection Template

Executing

Weekly Review Template

Backlinks

Backlinks

Interactive Graph